Digital Student Attendance Board (SMS System)

Digital Student Attendance Board (SMS System) – Complete Guide for Teachers

The Digital Student Attendance Board (SMS System) is a modern attendance management tool designed to make the work of teachers simple, fast, and organized. Using this system, teachers can easily mark daily attendance and send SMS notifications to parents instantly.
This guide explains the complete step-by-step process to set up and use the Digital Student Attendance Board.

What is the Digital Student Attendance Board?

The Digital Student Attendance Board is an online system that helps schools and teachers manage student attendance digitally. It allows teachers to:

• Mark students as present or absent quickly
• Send SMS notifications to parents
• Store student data automatically
• Generate attendance PDF reports
• Manage attendance from mobile or computer

This system saves time and reduces manual work for teachers.

Step 1: First-Time Setup (Only Once)

You only need to complete this setup once before using the system daily.
Download the Sample Excel File

• Open the attendance system link.
• Click “Download Sample Excel.”
• The Excel file will contain three columns:

1. Name: Enter the student’s name.
2. Mobile: Enter the parent’s 10-digit mobile number.
3. PhotoID: Enter the Google Drive Photo ID if you want to display the student’s photo (optional).

Fill in School Details
Enter the following information in the system:

• School Name
• Standard (Class)
• Section

Upload the Excel File
After filling in the student details:

• Select the Excel file.
• Upload it to the system.

Auto Save Feature
The system automatically saves your data.
You do not need to upload the Excel file every day.

Step 2: How to Mark Daily Attendance

Marking attendance every day is very easy.
Open the Attendance Link
When you open the link each morning:

• Student names will appear automatically.
• School details will also be loaded.

Mark Student as Present

• Click the Present button.
• The card will turn green.
• An SMS option will appear to notify the parent.

Mark Student as Absent

• Click the Absent button.
• The card will turn red.
• You can send an absence SMS to the parent.

Important Note:
SMS charges may apply according to your mobile plan. Most plans provide around 100 free SMS messages.(alert-warning)

Step 3: Reset Daily Attendance

To clear the previous day’s attendance:

• Click “🧹 Clear Today’s Attendance.”
• All cards will reset to the default state.
• Student data will remain saved.

This helps teachers start a new day easily.

Step 4: Download Attendance PDF Report

• After completing attendance:
• Click “📄 PDF Report.”

1. The system will generate a report including:
2. School name
3. Date
4. Present student list
5. Absent student list

You can download and print this report for school records.

Step 5: Update or Edit Student Data

If you want to add new students or change school details:

• Click the ⚙️ Settings button.
• Upload a new Excel file with updated information.

Important Tips for Teachers

Add the Attendance System to Home Screen
To use the system quickly:

• Open the browser menu (three dots).
• Click Add to Home Screen.
• The attendance board will appear like a mobile app.

Data Safety
Your data is saved in your mobile browser, so student information remains secure.
Photo Sharing Settings
When uploading student photos to Google Drive:

• Set access to Anyone with the link.

How to Get PhotoID from Google Drive

Follow these steps to get the PhotoID for each student photo:

• Upload all student photos to a folder in Google Drive.
• Right-click on the photo.
• Click Get link.
• Set access to Anyone with the link.

Example link:
https://drive.google.com/file/d/1LV3Rgs4qWmPdpD4qx6UVZaWxozesp4kB/view
The code between /d/ and /view is the PhotoID.(code-box)

Digital Student Attendance Board
ડિજિટલ વિદ્યાર્થી હાજરી બોર્ડ (SMS સિસ્ટમ) વાપરવા માટેની સંપૂર્ણ માર્ગદર્શિકા	Download(download)
SMS ATTENDANCE BOARD	Download(download)